Coach / Organizer
Every team has one Coach or Organizer. That person books the slots and sends every player to our website to sign a waiver and join the team. Ice runs November through May, roller June through October, and the booking flow is the same either way.
Assistant coaches sign up too, but choose Player / Parent at the first prompt, not Coach / Organizer. Each team starts with one Coach / Organizer, who then adds them to the team.
Enter your email, then click Coach Registration.
After logging in you land on the dashboard, where your status shows as pending until Flexible Arena approves it.
Once approved, your dashboard has everything you need: your team roster, any waivers still outstanding, and rink booking. Head coaches can add unlimited assistant coaches.
The My Teams tab holds most of what you are looking for. It appears once your account is approved.
Go to the My Teams tab and click Reserve Time.
One slot at a time. The calendar reopens for you once your booked slot has passed, so everyone gets a turn on the rink.
Need to cancel? Cancel in the portal at least 24 hours before your slot so another team has time to find and book it. If it is less than 24 hours away, call us at (631) 756-0404.
You do not collect waivers. Send your players and parents to the Players / Parents page. Each one creates an account, signs the waiver and joins your team on their own.
Once you are approved, the portal shows your roster and which players have a signed waiver and which do not. You are responsible for making sure every player skating with your team is on your roster and has a signed waiver.
Parents sign for anyone under 18. As players finish, their names show up on your roster.
When your group uses the facility you are responsible for these. The rink is monitored by video surveillance 24 hours a day.
Take all nets and pucks off the surface. In ice season, nets left overnight can melt straight through. Roller nets stay in the crease.
In ice season, open doors let the cold air out and cost the next group their ice quality.
Once the arena is clean and everyone is out, shut off the lights and close the gates behind you.
If you coach or manage a team, create a team once you are signed in. Once approved you get access to the booking calendar, which allows one slot per week.
If the slot you want is taken for several weeks running, give us a call at (631) 756-0404 and we will work something out.
Yes. If your slot is more than 24 hours away, cancel it in the portal under My Teams. That gives another team enough time to see the opening and book it.
If your slot is less than 24 hours away or the same day, call us at (631) 756-0404 so we know the ice is open. Late cancellations are hard to refill, so please give as much notice as you can.
All players wear full hockey equipment, including a helmet with a face shield. Coaches wear a helmet at all times.
65 ft by 130 ft.
The roof means the rink is usable in any weather. We hold ice into the mid-80s going into May, then switch the surface over to roller for the summer.
Yes. Every cost of running the Flexible Arena is underwritten by Flexible IT. There are no fees, dues or hourly rates.
Create your team and we will approve it. Once you are in, the booking calendar opens up and the ice is yours.
Questions? Call (631) 756-0404 or follow @flexiblearena for slot openings.
